Meetings
& Events

Cain Travel’s Meetings & Events team partners with each client, using a customized approach to meet the goals of their event. Our longstanding supplier relationships and negotiating strategies translate into exceptional experiences while delivering great value.

Full Program Logistics

Use our expertise to wow your attendees! Throughout the world we love planning unique, amazing experiences for an entire group while giving each attendee VIP treatment. We work with all industries for all types of meetings, incentives and events.

Plan it Now

À La Carte Services

Our M&E Team is here and ready to assist with any group project. Sourcing and site selection, ground transportation, registration sites, mobile apps, creative, collateral, gifting – you name it, we’ve done it and we’re here and ready to help in any capacity you may require.

Customize It

Group, Meeting, & Event Air

Our dedicated Group, Meeting, & Event Air specialists have the expertise to get your attendees where they need to be on time to successfully coordinate large numbers of attendees to an event. Through travel delays and cancellations, we work tirelessly with each traveler to deliver a superior travel experience.

Let’s Fly Away

Sourcing &
Site Selection

Let us research and source the perfect destination for your next meeting, incentive, or event. By leveraging our team’s extensive travel experience and established supplier relationships, we capture the best value for the most unique destinations.

On-Site Implementation

Our experienced team of planners handle all logistics from start to finish including technology, attendee and vendor management, food and beverage, audio-visual, transportation, activities, and beyond. Planners can be onsite throughout the event to ensure everything runs seamlessly, giving you the freedom to focus on your meeting content and audience.

Budget Breakdowns

We deliver complete transparency. Program budgets are presented with all costs displayed line-by-line, making it easy to see exactly where program funds are allocated. Throughout the planning process, we negotiate and protect your budget with frequent updates to ensure integrity and compliance. Post-program, you are presented with a full program reconciliation binder which includes the line item budget and all supplier invoices for backup.

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Our Work

Punta Mita Incentive Trip

Los Cabos Incentive Trip

Peru Community Service

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Destination & Venue Sourcing

Let us assist with finding the perfect destination for your next meeting or event. By leveraging Cain Travel’s volume and outstanding relationships with key suppliers, we negotiate great rates and contract terms. Benefit from our expertise and knowledge when placing your next program.

Technology & Creative

Let us set you up for success with innovative technology solutions including custom websites, mobile apps, and registration sites to streamline your meeting processes. Our creative designers can assist you with anything from custom name badges to branding your entire program.

Customized Solutions

One-stop shop under one roof. Our services and solutions adapt to fit your needs. For any projects relating to group movement, we can assist with ground transportation, technology (websites, registration, mobile apps, surveys, etc.), creative and collateral, gifting, and beyond.

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Meeting & Event Air

From pre-program planning, to budget discussion and establishing air parameters, our Run Air Program touches on all the specifics. No meeting is too large! Your program manager at Cain Travel acts as a single contact to work with throughout the process. As your partner, we generate an air-average for budget and planning purposes, provide professional and personal experience with destinations and routing (notably with International programs), discuss registration parameters, manage attendees and, when applicable, negotiate airline discounts to reduce costs.

Group Air Blocks

Let us handle air travel logistics. Our team can secure negotiated group block space for events where attendees travel to the same destination on the same flights. Our preferred relationships with major airlines allow us to reserve group space while a program is still being finalized, often without deposit requirements. We negotiate the best price and compare across multiple airlines. Then, throughout the event process, we fully support managing your group block.

Reporting

Through our proprietary reporting platform, receive the information you need including a ‘real time’ Arrival/Departure manifest link that populates with any new reservation(s) each time it is refreshed, daily/weekly spend reporting to support budgeting needs and post-event reporting including tickets that went unused.

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Meetings
& Events

Full Program Logistics

À La Carte Services

Group, Meeting, & Event Air